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Wednesday, May 4, 2016

Taking care of the county's funds

Thursday, January 3, 2008

Oregon County Treasurer Kim Hollis
ALTON -- Reporter's note: This is the first in a series of articles focusing on the elected offices at the Oregon County Courthouse.

The Oregon County Treasurer is an elected official responsible for receipting, disbursing and investing all funds for the county.

"Treasurers are also responsible for balancing, reconciling and ensuring that monies are correctly collected for in separate funds as received by Missouri law. The treasurer must have 20 hours of training each year and must be bonded," said Kim Hollis, Oregon County Treasurer.

Currently Oregon County maintains 33 separate funds, 19 of these are used for the operation of the courthouse, including all offices, the sheriff's department and road and bridge department. "All of these offices report their fees to the treasurer by the 10th of each month. These fees are very instrumental in the everyday operation of the courthouse," she said.

The remaining 14 funds are the political subdivisions of the county such as the health department, the senior citizens boards, cities and schools.

Hollis said when the collector gives her the statement of monthly collections she is responsible for disbursing each month's collections to the appropriate subdivisions.

"In conjunction with the Missouri State Treasurer, Sarah Steelman, we work diligently in finding the original owners or legal heirs to all unclaimed property. The county turns over unclaimed assets to the state treasurer each year, and they hold it forever," she said.

The county treasurer said all warrants for accounts payable and payroll are signed by the treasurer and posted to each fund account. The treasurer must settle all accounts with the county commission semiannually for actual examination and count the amount of balances and funds to be accounted for.

Hollis said she is currently working on a new project in her office. She said the School Enumeration Reports in the county date back to 1929 (there are a few in the late 1800s) through 1981. In these early years there were 76 school districts, most of which were one room school houses. "Of course, as time went by they became reorganized. The original school reports were filed with the county clerk and have been certified. These documents have the name of the pupil, the parent's name and the pupil's date of birth. Many people have used these to obtain birth certificates," she said.

Hollis said she is working to have these documents microfilmed by the Missouri State Archives and is creating a data base for easy access to the files. "This is a slow process, but one I hope to have done by the end of next year. Not only are we preserving these old records, but we are also making them accessible to the public. These records will remain with the county clerk," Hollis said.

Kim Hollis began her first term as treasurer Jan. 1, 2007.

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