The Thayer aldermen and Mayor Earl D. "Buddy" Rogers met Nov. 24 to receive bids from contractors for the waste water treatment project for both Part One and Part Two.
There were five bidders for Part One and two for Part Two. Missouri Engineer Charles Ray, the engineer for the project, read off the bids.
Huffman Construction from Popular Bluff, Mo., bid on Part One. Their bid for Part One, Section A was $4,540,395; Part One, Section B was $98,605. The total bid was $4,639,000.
Joyner, Ford, Burk Construction from Beebe, Ark., bid on Part One and Two of the project. Their bid for Part One, Section A was $5,312,752; Part One, Section B was $219,650. Their total bid for Part One was $5,532,405. Their bid for Part Two was $500,000.
Sterling Excavation System from Jefferson City, Mo., had a bid of $3,495,195.16 for Part One, Section A and $201,992 for Part One, Section B. Their total bid was $3,697,187.16.
CSE Construction from Rolla, Mo., bid $3,192,835.66 for Part One, Section A and $90,805 for Part One, Section B. The total bid for Part One was $3,283,640.66.
Smith and Edwards Company from Mountain Grove, Mo., had a bid of $3,067,017.30 for Part One, Section A and $94,775.50 for Part One, Section B. The total bid was $3,161,792.80.
Along with Joyner, Ford, Burk Construction, EIC Systems from Jackson, Mo., also bid on Part Two of the project. EIC's bid was $235,250.
"We will be tabulating them (the bids) and getting together with the council," Ray said.
"They (the bids) are slightly over budget as we had it turned in, but we know there were a couple of issues we added during the bidding process. We'll take action with the board and let you know," Ray told the bidders who were present.
After the bidders left, the city council discussed the bidding and what is planned next.
"Okay, I guess what you do now, Charles, is you take all (the bids) back (to Jefferson City) and make sure all the paper work is done," Alderman Bob Freeman said.
"Each of the bidders will have to tabulate a budget to get together to get to DNR (Department of Natural Resources)," Ray said. "They'd like to have that tomorrow but I'm not sure how it's going to fall in place. These (the bids) are over budget. I was hoping to get a bid for around $2.8 million and $3.1 million is slightly higher than that, but with the stimulus money we have in place and depending on what David Potthast (SRF project coordinator for the Water Protection Program Financial Assistance Center from DNR) has to do, it may not have any affect on us. As far as the city's overall budget, it's going to be higher than what we had anticipated originally."
"We do have some equipment that does need to be added on to this. The sludge truck for sure and some lab equipment down there for the plant that we've got the receptacles and everything and the lab building planned for it. We do not have the equipment itself for Mike (Alexander) to do his testing," Ray said.
"Since these (the bids) are that way, we're getting $1,750,000 in the pot. Since they're over budget, can that (amount) increase?" Freeman asked.
"I don't know," Ray said. "I think the grant can, but I don't know. They may have it all obligated. They had taken out $3.5 million total project and split it in half because they will only go with a 50 percent grant. But, as soon as I give him a budget tomorrow, he may be able to increase that and go half loan and half grant. That's our first step, but David Pott has to see what he can or cannot do. Worse case being, we still get the $1,750,000 on grant and we have to maybe put in $2 million on the loan instead of the $1,750,000. That's still a lot better than the $3.5 million that we had up front."
"All they (DNR) have to do is approve the increase on the bond of the $1,750,000?" Freeman asked.
"Right," Ray said. "We've got enough bonds. In fact, if you remember, when you (the residents) voted then, you voted $4 million just in case the project would go over the cost that we had (estimated) at that time. Since we first put this together, we have added considerable items to it (the bidding process) and made some renovations to make sure everything got done with the total use of the money. We didn't want to be under and lose any of the grant money we'd get."
"One other thing that's been brought to our attention, I don't know if anybody's seen it or not, we've got to come up with $58,000 to put in a fund for reserve," Freeman said. "What that's for, if for any reason that we can't meet the cost of the bond (DNR) can dip into that to cover it. That's pretty much a necessity."
"Mayor, what I'd like to do is ask for the board's approval to accept these bids as they've been read; give me the approval to put a budget together with all the costs that we have expected on the project. Turn that in to David Potthast and Jack Dillingham for them to work on a new financing plan. You may have to call a special meeting before you're next regular meeting to get all that paper work approved so they can have it ready and at your next meeting approve it and have it all turned in," Ray said.
"We can do that," said Mayor Rogers.
The council approved the bids during the special meeting at 5 p.m. the same day.